About Xceedance
Role description
Imagine working for an organization that truly believes in a set of values which drive its performance, define its culture and helps it grow. Imagine that in the center of it all is a team of individuals united in creating diverse, unique workplace and business experience.
As we are on a strong growth trajectory the number of administrative tasks is increasing rapidly as you can imagine. And this creates great opportunity for positive and well organized Administrative Assistant who will take care our reception area as well as help with the organization and running of a daily administrative operations of the company along with our Office Manager.
Can you tick all or at least most of the boxes below?
- Are you a positive person with a big smile on your face, a lot of empathy and ease of working with people?
- Are you well organized and not afraid of tone of documents?
- Are you a combination of workplace professionalism and positive attitude?
- Are you energetic and self-confident?
If you ticked those boxes let us know you’re there!
What responsibilities will you encounter in this position?
- Managing our reception area (with a big smile on your face)
- Greeting and coordinating company visitors.
- Organizing business trips and accommodation (travels, hotels, car rental).
- Working with suppliers and contractors in scope of: facilities, office supplies, courier services, etc.
- Office documentation processing (invoices, business trips, company orders, etc.)
- Looking after incoming emails & phone calls.
- Preparing presentation, reports, procedures.
- Incoming & outgoing correspondence handling & distribution.
- Logistical support to meetings held in the company, including preparation of the meeting and conference rooms and assisting in catering arrangements.
- Other ad-hoc administrative duties and ad-hoc support for Office Manger.
Our requirements
- Very good in all Microsoft Office 365 applications.
- Very good English skills.
- Excellent verbal communication skills.
- Able to work independently on a variety of projects.
- Full-time availability and willingness to work from the office.
- Able to establish and maintain healthy working relationships with co-workers.
What you can expect from us
- Unique professional and personal development at one of the pioneer companies in professional insurance support.
- Ongoing professional training – to onboard you for a good start and your further professional development.
- Your own growth training budget - use internal and external development opportunities and take advantage of your own budget.
- LUXMED medical cover for you with full dental care, oncological preventive program and additional mental health support with helpline & individual sessions with a therapist.
- Flexible work hours (we start between 7:00 and 10:30 am).
- 8-hour work time with a lunch break already included - spend the rest of the day doing what is important to you as intended in the #2h4Family program.
- Private life insurance - 80% of the premium is covered by an employer.
- Employee referral program - we appreciate you recommending your friends to join us.
- Additional days off - to celebrate your birthday, moreover, if you want to have covid vaccine or do a volunteering work, feel free to do so with some extra days off.
- Integration events - monthly delicious breakfasts, movie nights, board game nights, outdoor events.
- Lively and modern office in the City Centre with parking space for employees.
- A supportive and friendly atmosphere created by passionate people.
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